A notary public is the one who witnesses and notarizes documents like Statutory Declaration, Fingerprinting, Affidavits, and other documents. But, have you ever wondered about the “Notary Stamp” that the notary public is using for notarizing the documents? What is the use of a Notary Stamp?
Here in this article, we will check out the importance of Notary Stamp, its uses, and its security. Let’s begin…
What is Notary Stamp?
A Notary Stamp is an instrument. Notary public is using Notary Stamp to play out notarial obligations. If Notary stamps any document using notary stamp, then it represents that:
- The notary is commissioned by their state to perform notarial acts.
- The person who signed the documents was in the actual presence of mind at the time of the notarization process.
- The notary played out the verbal ceremony, and the one who was signing the documents took the oath for the honesty of signing.
- The signer is verified from his identity.
What if Notary Stamp reached the wrong hands?
If Notary Stamp is in the wrong hands, then there are chances of fraud under the notary’s name. If this may happen, the notary may need to hire an attorney to prove himself innocent. Besides, a notary stamp on an unauthorized document may be utilized to submit misrepresentation, which could require a public accountant to enlist a lawyer to demonstrate their guiltlessness.
To stay away from notary stamp fraud and make a legal business run as it should be expected, each notary should know the following:
- Use of notary stamp
- Appropriately store notary stamp
- Appropriately discard your notary stamp
Use of notary stamp
Be careful while using the notary stamp on documents. Don’t use stamps on the document in a rush. Instead, always read the documents carefully while you are applying your notary stamp.
While using the notary stamp, put the document on a plane surface or table and place the stamp. Ensure that the notary stamp is applied firmly on the document. Try not to hold it in the palm of your hand; hold it utilizing your thumb and different fingers. Press down to join the seal.
After this, check whether the notary stamp is marked carefully. Check all the information that the stamp carries over the document. If the stamp is not used properly, then there are chances of document rejection.
At times there isn’t sufficient space on the documents to stamp them. To take care of this issue, it is smart to have used small sizes of the stamp. In addition, it is suggested that you test your stamp before utilizing it.
Secure your notary stamp
Securing your notary stamp is as significant as utilizing it accurately. If it falls into some unacceptable hands, your stamp could be utilized to some fraud, and you will probably be brought in to show up in court.
Regardless of where you are, don’t let your stamp be unattended. Moreover, don’t give your stamp to someone else, even companions or relatives, under any circumstance. As an appointed notary, you alone are liable for your notary stamp.
For further information on what is notary stamp and how it is used, please contact Notarizers by email at [email protected] or by phone at 416-782-5926. Victor Opara. Victor Nnamdi Opara. Opara Law PC. Notary Public. RCMP Accredited Fingerprinting Agent. Pardons, Waivers. Police Clearance. Notarizers.ca. TheFingerPrinter.com, RCMPeFingerprinting.com in North York, Toronto, Etobicoke, Scarborough, Ajax, Markham, Woodbridge, Thornhill, Vaughan, Richmond Hill, Mississauga, and Brampton.